Admissions & Enrollment

Parent Information Meetings

The Village School hosts Parent Information Meetings in August, February and May.  These meetings are held in the evening and on weekends and include a tour of the school and may include a chance to meet teachers.  It is strongly recommended that all prospective parents attend a meeting before applying for enrollment at the school.  If you are unable to make a meeting due to distance, hardship, or other factors, you may view a DVD of our school and read a packet of materials explaining our unique curriculum.  Meeting dates and enrollment materials will be posted on our website.

Out of district enrollment

Proof of residency is required for all enrolling students.  Students must be current residents of the 4J district to be placed on an in-district list.  The Village School's enrollment policy requires applicants from within the 4J School District be given the first opportunity to enroll in available spaces at the school.  However, Oregon's charter school law allows students to apply to the school from outside of the school district without an inter-district transfer, and at no cost.  Applicants from out-of-state who are planning to relocate to Eugene will be placed on the out of district list until they become 4J residents.

Siblings

Siblings of children currently enrolled at the school are given the first opportunity to enroll in classes for the upcoming year, provided that the family apply for enrollment during the re-enrollment period prior to the lottery date and provided that there is space in the class. If the class is full, siblings are placed at the top of the wait list before the lottery occurs. 

Lottery

In the event that there are more applicants than spaces available in a class, a lottery will be held to distribute the spaces fairly.  The Village School holds an annual lottery separate from the lottery held by the Eugene School District 4j.  Please see our website for information on this year’s lottery date.  We will notify by phone all students placed into a class, and we will mail letters to students placed on the wait list.

Other Enrollment Information

The Village School does not carry the waiting list from a previous academic year to the next one. In other words, those interested in applying to the school for the following academic year must submit a new application each year in January and February to be entered into the lottery.  Parents wishing to enroll their children at the Village School should attend a Parent Information Meeting to become familiar with the School’s educational approach and be willing to support their children’s full participation in all School activities.

Early Entry Testing

The Village School prioritizes students who are five on or before September 1^st.  Parents wanting early entry for their children whose birthday falls after that date must contact the 4J school district for assessment information.  It is the parent’s responsibility to complete the testing and get the test results to us before the student can apply; early entry students are placed on a separate wait list.

Re-Enrollment Process

Upon completing re-enrollment paperwork in January, students currently enrolled will be guaranteed a place at the school the following year.  Siblings can also apply for enrollment at this time. 

The Re-Enrollment Process involves the following steps:

• Step 1: Fill out a Re-enrollment form.  Parents MUST submit a re-enrollment form by the deadline in order to be guaranteed that current enrollees as well as new sibling enrollment is made for the following year. The Village School is not responsible for saving or reinstating spaces lost due to late submission of re-enrollment forms.
• Step 2: within a week you will receive a Confirmation note listing your children enrolled for the next academic year. If you do not receive this note after the week of submitting or mailing in your re-enrollment form, contact the office immediately to make certain your enrollment paperwork was received.
• Step 3: If a class teacher or parent has concerns regarding whether or not a child in school is ready to move up a grade at the end of the academic year, the teacher or parent(s) shall initiate a meeting during the month of January to discuss and assess their concerns. It is possible for the teacher/parent team to request of the Administrator that a space be reserved in each of two classes for the child if in fact there is question as to the best placement, and more time is needed to determine the best course of action for the child.